Jobs

/Jobs
Jobs 2019-03-26T23:17:35+03:00

Thanks for your interest in working with us. Raising Hope of African Child-Uganda is an equal opportunity employer. However, we’re currently having one vacancies available for financial officer who should be working with our APCA funded project implemented by our partner agency Peace Hospice Adjumani.

VACANCY ANNOUNCEMENT

 Job Title: Finance Officer

Department: Finance

Supervisor: Finance Director

Duty Location: Adjumani

BACKGROUND

Peace hospice Adjumani is a national NGO with Reg No 11519 offering palliative care services in Adjumani district for the last two years. With key government institutions, civil society organizations (CSOs) and communities.

We’re an equal opportunity employer currently looking for highly motivated and committed Accountant to fill in the position of Finance Officer (1position)

PROGRAM / DEPARTMENT SUMMARY

PEACHOA exists to see a community free and symptom enjoying their full fundamental human rights

The Finance department, contributes to realizing this purpose by:

  • Forging smart partnerships and treating all people with dignity and respect;
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  • Applying organizational policies and regulatory compliance appropriately and consistently;
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  • Facilitating team spirit among colleagues and promoting the organization through communications;
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  • Influencing decision makers through focused, relevant communications;
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  • Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all;
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  • Cultivating and harvesting innovation; and
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  • Contributing to the organization’s ability to think and act strategically at all times

GENERAL POSITION SUMMARY

Reporting to the Finance Director, the Finance Officer is responsible for timely review (for compliance and proper documentation) and processing of payment requests; he/she is also responsible for the proper coding and data entry into PEACHOA Accounting Software

The Finance Office is also responsible for planning, organizing, coordinating, monitoring and reporting all sub-grants and related activities which PEACHOA carries. S/he also provides capacity building and technical support to partners and Field Office staff.

ESSENTIAL JOB FUNCTIONS

  1. Compliance and Documentations Review:
  • Make all payment requests with Date Stamp for follow up of processing time/extended delays and return of payment requests.
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  • Reviews payment requests for completeness (supporting documentations); proper authorization; compliance to PEACHOA policies and procedures; compliance to donors’ policies; and procedures reasonability of costs; and generally accepted accounting practices.
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  • Make supporting documents for payment vouchers with “PAlD” stamps as per the internal control requirement.
  • Ensure the safety and the confidentiality of financial documentations under custody.
  • Reviews payment requests for completeness (supporting documentations); proper authorization; compliance to PEACHOA policies and procedures; compliance to donors’ policies; and procedures reasonability of costs; and generally accepted accounting practices.
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  • Make supporting documents for payment vouchers with “PAlD” stamps as per the internal control requirement.
  • Ensure the safety and the confidentiality of financial documentations under custody.
  1. Cash Management:
  • Closely monitor bank account register/cash in bank for sufficiency of funds by projects before payment requests are processed.
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  • Handle petty cash fund; prepare Petty Cash Payment Vouchers; make payments from petty cash fund; timely submit request petty cash replenishment request report.
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  • Work closely with PEACHOA staffs and partner organizations.
  • Handles bank correspondences, i.e., collecting bank advices, bank statements, checks, payroll transfers, etc.
  1. Data Entry to Account Software
  • Code financial transactions/payment requests/travel reconciliations journal Vouchers/Deposits based on approved PEACHOA chart of accounts and other account dimensions;
  • Create/Enter Purchase Orders (POs), Advances and Liquidations, deposits and journal Vouchers according to the level of access at Accounting Software.
  • Print and attach posting evidences with vouchers.
  1. Periodic Reconciliation and Liquidation of Payroll Deductions
  • Follow up and reconcile statutory deductions for taxes for monthly liquidation of income tax liabilities.
  • Handle the transfer of monthly PF payroll deductions to individual saving accounts;
  • Handle PF passbooks and related bank correspondences.
  • Complete required declaration forms for tax and other statutory deductions for monthly filing/reporting to Tax Authority.
  • Complete payment of declaration forms at Uganda Revenue Authority.
  1. Periodic Reconciliation and Liquidation of Advances/Prepayments, Bills/Utilities
  • Maintain follow up sheet/copy documents for travel and work advances for timely reconciliations and settlements.
  • Maintain filling of agreements copies (for purchase of goods; air tickets, hotel bookings, consultants agreements, repair/maintenance works, etc.) and Invoices in order to ensure that payment requests are processed according to approved agreements.
  • Maintain follow up sheet for periodic/monthly payments {internet, telephone, mobile phone, rents, insurance, etc.) for ensuring timely payments/accrual and recording of expenses so that risk of double payments or missing of bills are avoided
  1. Others

QUALIFICATIONS/ EXPERIENCE AND PERSON SPECIFICATIONS

EDUCATION;

(Minimum Qualification)

Diploma in accounting or related fields.

EXPERIENCE

 At least 2 years’ experience in the related field

TECHNICAL SKILLS.

 Good communication and presentation skills.

  • Well organized and ability to act in a professional and ethical manner.
  • Good skills in computer applications.
  • English language skill (both speaking and writing) use of electronic Accounting Systems is added advantage

COMPETENCIES

  • Respect, accountability, courage, excellence, integrity, analytical ability, stress tolerance, collaboration, interpersonal skill and customer focus.
  • CONDUCT /KEY RELATIONSHIPS
  • The jobholder is expected to work closely with all the partners’ agencies of PEACHOA and its Staff.
  • Deadline for reviewing application, is 25th January, 2018. However, applications can be reviewed on regular basis as this position should urgently be filled. This position is open though ladies are highly encouraged to apply.

Submit your detailed CV and cover letter Addressed to: Head of Recruitments Peace Hospice Adjumani P.O. Box 90 Adjumani; Head offices Located at John Paranja Road Mokolo East after Straight Talk Uganda Office

Or Email to: peacehospice.ug@gmail.com  and copy to peace-hospice.adjumani@outlook.com

For more information please check local listings or visit this site later.